How to collaborate on notes

Other people can edit notes in your account when you invite them to collaborate. Once they accept the invitation, they can edit the note in real-time with you and other collaborators, much like Google Docs. Collaborators can be removed at any time. When they are removed, they instantly lose access to the note, and it’s removed from their account.

Click on the Share icon at the bottom left of the note window

A red arrow points to the Share icon, an upward arrow leaving a tray, at the bottom left of the note window.
A red arrow highlights the Share icon in the note toolbar, alongside the delete and download buttons.

Enter the name of the person you want to invite and then click the Create link button.

Screenshot of the “Invite to Edit” panel with the name “Kathryn” typed into a text field and a blue “Create link” button beside it.
The Invite to Edit panel, where you enter an invitee's name and select Create link to generate a shareable invitation.

Click Copy link to copy the URL and manually share the link. Click Share link to initiate the native sharing options for the OS. And if you want to stop sharing the note, click the Stop Sharing button, permanently disabling the share link and revoking access to the note.

Screenshot of the “Invite to Edit” panel with an empty invitee field, a “Create link” button, and a pending invite for Kathryn marked “Not Accepted” with Copy link, Share link, Edit Name, and Stop Sharing buttons.
The Invite to Edit panel showing Kathryn’s pending invitation and the Copy link, Share link, Edit Name, and Stop Sharing controls for managing it.

When the invitee accepts, the share status will change from Not Accepted to Accepted. If you want to update the name that appear when collaborating in real-time, click the Edit Name button. And if you want to stop sharing the note, click the Stop Sharing button, permanently disabling the share link and revoking access to the note.

Collaborator row for Kathryn with a green Accepted status badge, a share link, and Edit Name and Stop Sharing buttons.
Once Kathryn accepts, her status shows Accepted and the row offers Edit Name and Stop Sharing controls to manage her access.

You can invite as many people to a note that you want. If you’re editing a note at the same time as one of your invitees, their name will appear in the note as they edit it alongside you in real-time.

Screenshot of a shared “Camping checklist” note where the words “Ground tarp or footprint” are highlighted with a purple selection labeled “Kathryn.”
A collaborator named Kathryn selects text in the shared note, her name appearing inline beside the highlighted words as she edits in real-time.